1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed NS & MH and all those present.

Apologies: Apologies received from Cllr Mrs Carole Deas, John Defty, Michael Bond & Chris Stracey.

ACTION

BY

Accuracy: JS said that he had omitted to include Bob Young from the list of attendees but, subject to this amendment he would sign the Minutes as a true and accurate record of the meeting held on 11 November 2009.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

1. Quayside (former) Dolphin Quays development – Skelton Group Investments Ltd are in negotiations with Tesco to open a Tesco Express on the ground floor.

2. Poole Pottery factory buildings in Sopers Lane – No new developments

3. Former Poole Pottery & Swan Inn site – ditto

4. Quay Thistle Hotel site – The re-development of the Thistle Hotel is to be treated as a standard Planning Application at a Planning Committee soon

5. Old Orchard House. 39-61. High Street – No new developments

JS

Planning Enforcement, TPOs/Tree replacements – update:

JS reported

15A Westminster Road – No new developments.

Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. The Enforcement appeal (APP/Q1255/C/09/2112004) is the lead appeal and this appeal and the ‘Written representations’ appeal (APP/Q1255/A/09/2108355 will be dealt with by the same Inspector at the same time. Final comments were due on 16/11/09.

2 Compton Avenue & 93 Lilliput Road - No new developments.

51 Chaddesley Glen - The garage has been built in accordance with the Approved Plan 07/07351/008/F dated 27/12/07, therefore a new planning application is not required

JS

Community Working Group, Progress re Sir Michael Pitt’s recommendations & IDeA Report: RP reported on the Community Working Group meeting which he had attended on behalf of the Assn on 25/11/09.

RP said that the Local Planning Authority had produced a useful Permitted Development Summary and JS said that this would be distributed with the Minutes. This is also available on the BoP website.

Thistle Hotel - At this time it is not seen as necessary for a special Committee for the Thistle Hotel application, it should be covered under normal business; depending on numbers wishing to attend.

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Stephen Thorne agreed to look into speeding up the process of the pre-application advice appearing on the website.

Residents’ Associations database - Still under construction. It was suggested that as the Poole Partnership website already provides a channel to feedback through to an association rather than individuals, a separate RA website was not necessary.

Ward Walk – This looked at general issues only – report not in public domain.

First Council/Planning Newsletter - This is available on the BoP website. RP suggested it needs more detail to be useful.

Preservation and enhancement of conservation areas – Warren Lever has been invited to attend a meeting in Jan/Feb - NS will follow this up.

Section 106 Agreements – new system is being developed for up-front payments which should speed things up. Audit trail to be provided to identify where money gets spent.

Lack of levels on plans - RP had questioned this. It was generally agreed that levels need to be put on drawings, particularly on applications for sloping sites – RP will follow up.

Reinstatements after Developer work is carried out – it was suggested that a letter go out with every approval stating what is expected, ‘Considerate Constructors Guide’. NS suggested reporting any debris or mess on the BoP website

Sea Defences and Flooding - Stephen Thorne is actively looking into this. Possibility of addressing a future meeting.

JS said he would distribute the full Minutes of the CWG meeting with the Assn’s Minutes.

RP

ACTION

Poole Beaches and Coastal Defences: RP reported on the Poole & Christchurch Bays Shoreline Management Plan Review - Key Stakeholder Group meeting which he had attended on behalf of the Assn on 26/11/09

What is it? This is the latest report on Policy for protecting the coastline and preventing flooding along the area of the coast from Durlston Head, south of Swanage to Hurst Spit, east of Milford on Sea.

Who is doing it? It is a combination of Defra, Environment Agency, Hampshire and Dorset CCs and the Local Authorities along the strip.

Why now? It is 10 years since the last study was published and this version updates the Policy in the light of earlier consultation and study work by the authorities and consultants Royal Haskoning who are doing the study work.

How is the Policy described? It gives recommendations for the coast divided up into locations (stretches of coast) and compares what was said at SMP1 with the current recommendations. Three timescales are used to describe future approach to planning; the next 25, 50 and 100 years respectively. One of four approaches is used in each timeframe to describe the way in which protection should be carried out. These approaches are ‘Hold the Line’, ‘No Active Intervention’, ‘Managed Realignment’ and ‘Advance the Line’. One of each of these strategies is selected for each stretch for each of the three timeframes.

Where can I see the proposals for the stretches that I am interested in? The Policy Summary map is shown on page 6.17 of the SMP which can be found at www.twobays.net. Chapter 6 also contains definitions and summary tables showing more detail for each stretch of coastline.

What does it suggest for the stretch covered by BPCCRA? For the first 50 years the idea is to hold the line; thereafter there is considered an opportunity to advance the line seawards to improve and enhance the amenity area in front of the cliffs to the aesthetic and economic benefit of the area. Advancing the line is rare in the UK and the idea is seen as a radical alternative to more traditional coastal treatments. As for Poole harbour, the north side would be a ‘hold the line’ strategy, whereas harbour south would get no active intervention. There is no question of a barrier being placed across the harbour entrance at Sandbanks; this would lead to such a radical change in the environment in the harbour that it is rejected. More detail is shown on the plan.

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What are the detailed construction ideas? There are none at this stage in the process; this is the policy stage; ‘what outcomes do we want’. The ‘how do we achieve it’ and ‘who pays what’ stages come later.

How can I comment? Download a comment form from the web site and return it by 17/02/10. It is hoped that BPCCRA will submit a response on behalf of its members and this might offer feedback on the whole report not just the portion relating to its area.

Ben Hurley pointed out that the whole of the bay used to depend on sand eroding from Canford Cliffs and being deposited in Bournemouth. In the future, Poole Old Town will be flooded as sea levels rise.

RP

ACTION

Council Tax 2010/11 & Council’s Budget Monitoring report: William Mutlow reported that as at 30/09/09 the Council’s year-end forecast surplus is currently estimated to be £367,000. NS said that the year-end forecast at 31/10/09 was very similar but it should be borne in mind that that the overall budget is £100m.

WM commented that, once again, that the Revised Budget at 30/09/09 showed significant variances to the figures shown for Original Budget.

Chairman’s note: I think that the following paragraph from the Council Budget Monitoring (1 April 2009 – 31 October 2009) presented at the Cabinet meeting held the previous day may clarify the position.

3.3 It may aid understanding of Appendix A1 to this Council Budget Monitoring Report to establish that £3,794,000 of the variance reported at the cost of portfolio controlled services level relates to the use of specific earmarked reserves for the purposes they were intended for. Detailed analysis of how earmarked reserves are being drawn down is highlighted within Appendix A3 to Appendix A8.

WM

Poole Partnership: JS reported that he had attended a meeting of the Poole Partnership on 12/11/09 to discuss the present Sustainable Community Strategy which covers 2006 to 2012. This is to be reviewed to cover the longer term and is to be the subject for the State of the Area debate on 11/01/10 17.30-21.00

JS was unable to attend the Poole Partnership Steering Group meeting on 02/12/09 as he was attending a funeral in Croydon. Agenda items include…

1. Draft revised terms of reference and membership for Poole Partnership Steering Group and Performance Management Group.

It is proposed that the Steering Group is to be renamed the “Poole Partnership Vision Group” and its role redefined to clarify its responsibility of maintaining a strategic overview of the work of the Partnership, with a more inclusive membership more representative of Poole’s partners and community.

The Performance Management Group is to be renamed the “Poole Partnership Management Board” and its role redefined to clarify its role as the executive board which is responsible for the overall management of the Partnership, ensuring delivery of the Partnership’s priorities.

2. ‘One Place’ Chairman’s Note: the results of the Comprehensive Area Assessments were published on the Internet earlier in the day. Poole has a green flag for Housing and no red flags have been identified for Poole

JS said that he was due to attend a Stronger Communities Partnership meeting this afternoon. The Agenda included a presentation by Safer Poole Partnership on Community Cohesion and updates on

• Bourne Valley Neighbourhood Management Project
  Migrant Impacts Fund
• the Environment for the third sector
• Sustainable Community Strategy

JS

Canford Cliffs Village & proposal to plant trees in Haven Road: KA reported that Urban Planning had produced a sketch. MH & KA had met with Planning & Transport and had put forward some alternatives. Some progress had been made.

The Christmas Lights in the Village were switched on by the Mayor on 13/11/09. JS congratulated all

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those involved with this very happy occasion.

Ravine Road car park – JS said that a number of residents had raised concerns that, two weeks ago, the hedges along Western Road have been cut back substantially. NS said that he had contacted the Head of Leisure Services who had apologised that this was not notified to Ward Councillors in advance.

JS said that he would include the full text of the reply from the Head of Leisure Services in the Minutes.

————————————–

Works has been carried out with the aim of creating a more effective and significantly tidier hedge - an issue that has been raised a number of times. The plan was to level the hedge at 4 - 5ft to help encourage uniform regrowth and add additional plants to thicken it up.

In carrying out the works however it became clear that many parts of the hedge were failing and quite a lot of the rhododendron appeared to be diseased - an issue being increasingly reported across the UK (e.g., http://www.forestry.gov.uk/pramorum). The original plan therefore would not have solved the problem of an untidy hedge in ultimate decline.

A rather more ambitious and long term approach was therefore adopted. The hedge has been cut back to around 3ft to encourage branching and thickening of the hedge. Cutting back to this height will allow the grounds team access to add significant new plants - we’re looking at around 150 additional plants along the length of the hedge which will help reinvigorate and restoring it to a standard in keeping with the area.

The Council expect the rhododendron to put on around 1ft of height during the next 12 months and while it will need to annual prune the hedge, to keep it tidy and encourage branching regrowth, its height will be managed to eventually return to the 5ft - 6ft height previously agreed.

It should be stressed that without these works the hedge would have continued its slow decline which, given the site’s importance both to local residents and tourism, would not have been ideal.

MH/KA

ACTION

Public Rights of Way:

Westminster Road end of Dalkeith Road – No further developments

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

RD et

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

JS

Canford Cliffs Play Area: No further developments

MH

Use of Assn’s Capital Reserve & Canford Cliffs Library Noticeboard:

TS reported that the officer involved with the procurement of the Canford Cliffs Library Noticeboard has requested quotes from the BoP’s appointed suppliers for signs and noticeboards and has yet to receive these. TS commented that this seems to be taking an extraordinarily long time to resolve.

From time to time, the Assn is approached for financial support where residents engage professional help in opposing planning applications. It has been suggested that the Assn should agree criteria for financially supporting neighbour objections, so as not to establish an open precedent. JS suggested that this is discussed at the Assn’s next meeting.

JS

Public Liability Insurance (PLI) – JS is pursuing.

JS

Mobile ‘Phone Mast, Elgin Road: Prior Approval application (To remove existing 12 metre telegraph pole mounting 1.7 metre shrouded antennas and deployment of 1no. 15 metre high telegraph pole & 1no. additional cabinet at ground level) registered on 26/11/09.

JS has informed Chris Stracey that, as this is a ‘Prior Approval application’, this will be deemed as ‘Granted’, if this is not refused within the 56 day period from the date of registration. If the officer is minded to recommend approval of this application, there may be a case for calling for one of the ‘emergency’ Planning Committee meetings set up for this purpose.

CS

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3. NEW HOUSING DEVELOPMENT

KA reported…

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) - Letter of objection lodged by Assn on 20/11/09. Amended plans lodged on 18/11/09 and application has been ‘Red-carded’.

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Application to be determined by Planning Committee tomorrow (10/12/09). The officer’s recommendation is to refuse.

St Ann’s Hospital

(a)Erect two 2-storey buildings on site to accommodate a 12 bed Psychiatric Care Unit and 48 long stay bed spaces. New combined entrance & extensions to existing 1980’s acute ward block. Demolition of 1970 block. Associated car parking, hardstanding & landscaping. Amended Plans 19/11/09) - Application to be determined by Planning Committee tomorrow (10/12/09). The officer’s recommendation is to refuse.

(b) Listed Building application to replace existing metal escape staircase, alterations to reception counter & demolition of 70’s block and repair to west end of building) - Application to be determined by Planning Committee tomorrow (10/12/09). The officer’s recommendation is to ‘Grant with Conditions’

11 Westminster Road (a) Demolish existing and erect a block of five flats with basement parking &
(b) Demolish existing and erect three detached two storey dwellings with integral double garages – Applications refused on 24/11/09.

KA reported…

20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme) - Application refused on 27/05/09. Appeal allowed by Planning Inspector on 02/12/09 and partial costs were awarded relating to the second reason for refusing planning permission based on the Council’s concerns about adverse effects on trees.

RP suggested that the Assn should write to the Council to congratulate it on its efforts to defend its decision to refuse this application.

Other current planning issues

75 Canford Cliffs Road (Alterations to existing entrance to form new vehicular access with gates) – Amended plans lodged on 02/12/09.

The Cottage, Kingsgate, 7 The Avenue (Demolish existing property and erect 5 replacement Townhouses) – Amended plans lodged on 30/11/09.

29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses) - Application registered on 26/10/09 and has been ‘Red-carded’.

19 Torbay Road (Demolish existing dwelling and erect 3 no. 4-bedroom detached houses with associated parking) Application registered on 05/11/09. Local concerns.

10 Nairn Road (Demolish the existing house and erect 2 x 4 bedroom maisonettes with associated parking) – Amended plans lodged on 27/11/09.

46-48 Tower Road (Demolish existing houses and erect 14 flats with basement and surface parking)

Application registered on 02/10/09. Affordable Housing Report lodged on 23/11/09.

Land adj. 2 Mornish Road

(a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal allowed on 24/07/09.

(b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – S106 details to be submitted before determining.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts - Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – S106 details to be submitted before determining.

4-6 Compton Avenue (Non material amendment of planning permission 06/12687/005/F to extend basement parking, an additional staircase, two roof lights, convert half gable window to full height) – Application registered on 14/10/09. The current situation is as follows…

· All relevant required contributions were paid upfront on the original application on the site 06/12687/005/F.

· A subsequent revised scheme was submitted on application no.07/12687/006/F, this application has an incomplete section 106 agreement, hence the failure to issue a consent thus far.

· Linking the plans submitted in respect of a minor amendment to the yet unresolved planning application no.07/12687/006/F is the issue which is currently being discussed with the agent.

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8 Shore Road - BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

ACTION

KA

JS

ACTION

4. ACCOUNTS TO DATE – In the absence of JD, JS reported that the total funds as at 30^th November amounted to just over £33,462. As and when all advertising bills have been settled the cost will have been 3p per copy! This, of course, is all down to Bob Young`s increase in advertising revenue.

JD

5. ANY OTHER BUSINESS

Chester Road/Forest Road Conservation Area (Under consideration) – JS has invited Warren Lever to speak at the Assn’s next meeting to be held on 08/01/10. NS will follow this up.

JS said that, out of the 23 Conservation areas in Poole, 9 fall within the area covered by the Assn.

6 St Osmonds Road – Rose Rogers thanked JS for the information which he had supplied about the change of use at this site.

There being no other AOB, the meeting closed at 8.15pm and was concluded with mulled wine and mince pies.

Date of next meeting: The next meeting is Wednesday 13^th January 2010 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)

All

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed NS & MH and all those present.

Apologies: Apologies received from John Defty & Peter DuLieu

ACTION

BY

Accuracy: JS said that he had omitted to include Keith Alcroft and John Defty from the list of attendees but, subject to this amendment he would sign the Minutes as a true and accurate record of the meeting held on 14 October 2009.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

1. Quayside (former) Dolphin Quays development – D-day plaque has been installed and was re-dedicated this afternoon.

2. Poole Pottery factory buildings in Sopers Lane – No new developments

3. Former Poole Pottery & Swan Inn site – ditto

4. Quay Thistle Hotel site – ditto

5. Old Orchard House. 39-61. High Street – ditto

JS

Planning Enforcement, TPOs/Tree replacements – update:

JS reported

75 Canford Cliffs Road – Planning application for alterations to existing entrance to form new vehicular access with gates was lodged on 12/10/09. Once agreed, the owner will not be able to make subsequent changes without the risk of formal action being taken against him under the article 4 direction

15A Westminster Road – Lowering of both the railings and the fence adjacent to the highway to 1 metre or remove them in their entirety was due to be completed by 03/10/09. The Planning Officer has written to the developer’s agent requesting some details on a revised boundary treatment, which, in principle, is acceptable. It is felt that, as this is a corner plot, it would be unfair on the current owners to require them to remove the existing boundary treatment (as required in the enforcement notice) without an alternative scheme to replace the existing so that they can secure their land, that is why the Local Planning Authority (LPA) are still trying to negotiate a solution.

Other current planning enforcement issues

Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2108355) The deadline for statements/representations was 28/08/09.

2 Compton Avenue & 93 Lilliput Road - Hedging to be replaced but the Head of Planning Enforcement is

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seeking clarification to see if owners are waiting until the dormant season at the end of October.

51 Chaddesley Glen - A new planning application has been requested due to noticeable alterations to the double garage located to the rear of the property. The Agents had asked for the proposal to be treated as a minor amendment to that previously approved on 27/12/07.

JS reported that he had had a meeting last week with Mark Hitchcott, one of the Planning Enforcement officer and both he and Mr Hitchcott had found the meeting very helpful.

JS had commented that some residents still mistrust the planning process and he was asked to encourage residents to contact the Planning Enforcement Team directly so that they can explain their actions face to face. This will assist the Council in overcoming residents’ mistrust of the system and demonstrate to residents that the Council do take residents’ concerns seriously and attempt to resolve them even if they sometimes fall outside their sphere of influence.

Mr Hitchcott accepted that enforcement action can seem painfully slow but, if all else fails, the Council do prosecute transgressors. So far this year, the Council have prosecuted two persons for not complying with Enforcement Notices upheld on appeal at 85 Ringwood Road and rear of 115-121 Commercial Road, and, most importantly, after these prosecutions we have secured compliance with the Notices.

Supporting evidence is needed if the Assn. is asked to represent individuals in matters concerning planning enforcement. NS offered to look into any suspect planning applications, but he, also, can only act on evidence, not rumours.

MH advised that Bella Rosa (formerly BH13) have appealed, so until the appeal is heard Planning Enforcement are unable to act.

JS

ACTION

Community Working Group, Progress re Sir Michael Pitt’s recommendations & IDeA Report: JS reported that the next CWG meeting has been fixed for 25/11/09 and Roy Pointer will attending as the Assn’s representative.

RP

Poole Beaches and Coastal Defences: The Poole & Christchurch Bays Shoreline Management Plan Review - Key Stakeholder Group meeting on 26/11/09. Again, Roy Pointer will attending as the Assn’s representative

RP

Council Tax 2010/11 & Council’s Budget Monitoring report: Wlliam Mutlow gave a brief outline of the presentation made at the Newtown & Parkstone Area Committee meeting on 28/10/09, which will also be given at the forthcoming Canford Cliffs & Penn Hill Area Committee meeting.

The forecasts contained in the presentation are concerned mainly with next year’s budget, rather than looking at the long term (4-5 years) It states that “the rate of Council Tax will be assumed at no more than 5% in any given year in the MTFP (Medium Term Financial Plan) period for financial planning purposes”’ – the average increase reported in the national press was 1.6%. The average increases for Unitary Authorities is forecast to be the highest at 2.63%

Following some discussion on the need for an increase in Council Tax, NS commented that efficiency savings are being looked at, but that the problem still remained of Poole being the 3^rd lowest funded authority in the country. It does not cost any less to fund services in Poole, yet we are awarded less per head for essential services e.g. education. The average wage in Poole is low and the average house price is high, 15 times higher than the average wage, thus making it difficult for local people to buy homes.

It was suggested that the Council should make every effort to ensure that all members of the public are aware of the lack of funding from Central Government.

All

Poole Partnership: JS reported that will be attending a breakfast meeting of the Poole Partnership tomorrow (to review the Sustainable Community Strategy)

JS

Canford Cliffs Village & proposal to plant trees in Haven Road: No progress had been made on the proposal to plant trees.

The Christmas Lights in the Village will be switched on by the Mayor at 6.00 p.m. on Friday 13^th November 2009. There is a mulled wine reception at the Kitchen Haven showroom from 5.30 p.m. to which everyone is welcome.

MH/KA

Public Rights of Way:

Westminster Road end of Dalkeith Road – No further developments

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

RD et

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

JS

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Canford Cliffs Play Area: No further developments

ACTION

MH

Use of Assn’s Capital Reserve & Noticeboard at Canford Cliffs Library: See AOB

JS

Public Liability Insurance (PLI) – JS is pursuing.

JS

Mobile ‘Phone Mast, Elgin Road: Chris Stracey reported that Richard Dunk from Vodafone had seen one of Poole’s Planning Officer last week and discussed the proposed works. The proposal is to increase the height of the existing mast from 12 metres to 13.7 metres and that O2 will put an aerial transmitter on to the mast as well. This means that the mast will be wider at the base because of the additional height and O2 will put another cabinet to house the new equipment at the base alongside the Vodafone cabinet. Richard Dunk said that the Planning Officer was receptive to the idea as O2 want more masts and this sharing idea would save O2 having to put up its own mast.

CS feels sure that our local Residents will not be too happy about this as this seems like “the thin edge of the wedge” and could lead to more and more transmitters being added to existing masts. He will be speaking to Dr Goodridge in Elgin Road. His house is right next to the mast and he organised the protest when the original mast went up. Although the original action failed, CS thinks that this is a development which is very unwelcome as what is to stop more and more transmitters being added to the mast?

Masts of 13.7m will require planning consent and so residents will have to opportunity to lodge letters of objection. On the matter of health, it is believed that the highest risk exists where the rings of radiation from two or more masts meet.

CS

3. NEW HOUSING DEVELOPMENT

KA reported…

4 Lawrence Drive (Demolish existing buildings and erect 1 block of 8 apartments with assoc parking) - Application registered on 16/10/09

10 Wilderton Road (Demolish existing and erect a two storey, five bed detached dwelling with rooms at basement level and in the roof space with dormer and velux windows. A detached double garage with a dormer window (revised scheme). (Topographical survey submitted 14/9/09, as amended by plans received 26/8/09, 30/9/09 and 8/10/09). - Application granted with conditions by Planning Committee on 22/10/09.

21 Wilderton Road (Demolish existing and erect a two storey five bed detached dwelling with integral garage and basement) - Application granted with conditions by Planning Committee on 22/10/09.

11 Westminster Road

(a) Demolish existing and erect a block of five flats with basement parking.– Letter of objection lodged by Assn on 22/10/09.
(b) Demolish existing and erect three detached two storey dwellings with integral double garages – Letter of objection lodged by Assn on 24/10/09.

Roland Cunnell said that he had concerns about Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Letter of objection registered on behalf of Assn on 03/04/09. Application was expected to be considered at the Planning Committee meeting on 19/11/09 but this had, again, been deferred.

This application is in Penn Hill Ward, it has been ongoing for several years and the latest deferral is due to an arboriculturalist’s report having been received. All relevant documents are available to view on line. It was suggested that Mr Cunnell personally arrange a meeting with the Head of Planning & Regeneration, Stephen Thorne to discuss the matter.

JG asked if KA could look at 29 Links Road (Demolish existing dwelling and sever land to erect 2 detached town houses)

Dinah Rogers asked if KA could also look at the application for 19 Torbay Road (Demolish existing dwelling and erect 3 no. 4-bedroom detached houses with associated parking).which was registered on 05/11/09.

JS reported that he had attended a meeting of the Local Development Framework Working Group the previous evening and, at this meeting, up-dates were received on…

1. SE Dorset Multiple Modal Transport Study by Rick Clayton, Transportation Services - RC provided us with a high level analysis of responses to Survey questionnaire.

2. Site Specific Allocations by Bill Gordon, Strategic Planning - There has been 51 responses which are

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available on BoP website. Officers are now looking at the remaining 200 ’saved’ Development Control policies and hope to reduce these to 40/50. This will be subject to further informal consultation.

3. Sustainable Community Strategy Review by Hilary Evans, Community Planning Manager.- The present Strategy covers 2006 to 2012 and needs to be longer term.  Project Team are reviewing this.

4. IDeA – Peer Review by Nigel Jacobs, Planning Policy&Imp. Manager - A meeting with Service Unit Heads was held last week to discuss a more co-ordinated approach to planning. Quarterly Newsletter is being progressed.

JS said that he and his wife had attended the Planning Inquiry re 20 Balcombe Road Demolish existing and erect 3 detached houses (Revised Scheme) – Application refused on 27/05/09) the previous day and today

In addition to challenging the refusal for the three properties, the appellants challenged the requirement for a contribution for around £12,000 under the South East Dorset Transport Contributions Scheme Adopted 2009. An article in yesterday’s Daily Echo reported that the Planning Inspector questioned the Recreational and Transportation contributions re 147 Banks Road.

Other current planning issues

The Cottage, Kingsgate, 7 The Avenue (Demolish existing property and erect 5 replacement Townhouses) - Application registered on 22/10/09

St Ann’s Hospital (Erect two 2-storey buildings on site to accommodate a 12 bed Psychiatric Care Unit and 48 long stay bed spaces. New combined entrance & extensions to existing 1980’s acute ward block. Demolition of 1970 block. Associated car parking, hardstanding & landscaping)– Letter of objection lodged by Assn on 04/10/09.

10 Nairn Road (Demolish the existing house and erect 2 x 4 bedroom maisonettes with associated parking) – Letter of objection lodged by Assn on 10/10/09.

46-48 Tower Road (Demolish existing houses and erect 14 flats with basement and surface parking)

Application registered on 02/10/09

Land adj. 2 Mornish Road

(a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal allowed on 24/07/09.

(b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – Tree Impact Assessment lodged on 29/07/09.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts - Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – Amended plans registered on 24/08/09.

20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme)

- Application refused on 27/05/09) – Application subject to Public Inquiry (APP/Q1255/A/09/2107902) which commenced yesterday (10/11/09) and concluded today.

4-6 Compton Avenue (Demolish existing and erect 2 blocks of flats (10 in total) with basement parking,

bin and cycle stores. (Revised Scheme Block A). Revised plans received 05.02.2008) – Application was registered as long ago as 18/12/07. The revised scheme application has not yet been approved, This is being held up because the section 106 agreement cannot be agreed and because of changes in ownership. The main building remains substantially the same as previously approved, but there are some additional out buildings, changes to the basement and additional ventilation shafts from the original approval, these may be subject to future enforcement action if the Local Planning Authority (LPA) cannot secure appropriate planting/landscaping, Planning officers are currently considering these changes. This property was purchased only three months ago and the LPA are in the process addressing the outstanding matters with the new owners.

8 Shore Road - BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

KA

ACTION

4. ACCOUNTS TO DATE – In the absence of JD, JS reported that the total funds as at 30^th October amounted to just over £34,000.

JD

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5. ANY OTHER BUSINESS

East Cliff and Bournemouth Town Centre Residents’ Association – Chris Stracey attended the meeting of this Assn at the Ocean View Hotel on Saturday

The meeting was chaired by former Cllr David Clutterbuck and was attended by four local Councillors Anne and Michael Filer, David Kelsey and David Smith (who is on the Bournemouth Town Planning Board) and about 50 residents.

The possibility of having one or more of the Assn’s meetings on a Saturday morning or afternoon was ‘floated’ but this was left for further discussion at a later date.

CS reported that matters discussed at the meeting included..

· Improvements to Bournemouth Seafront, Surf Reef at Boscombe, Boscombe Pier & “Lump of Granite” art work by Boscombe Pier - People cycling in a dangerous manner along the seafront and the cliff top There is 7 miles of sea front, obviously a massive task. A good start has been made at Boscombe with the construction of the Surf Reef and it was generally felt that the whole area by Boscombe Pier has improved, good cafes, new shops etc. Some doubt was expressed about the cost of the Reef (£3mil) and whether it was any good and there was a general thumbs down in respect of the art work generally known as “the lump of granite” (Shades of the art work at Penn Hill????) on the roundabout by the pier. Some further improvements to the Pier were suggested (no facilities) and complaints made about wet suits obstructing the area. More beach huts are required, possibly 1000.Other comments concerned improvements to Bournemouth Pier, Happylands looks awful, Westover Rowing Club lease (£37 pa!!!!) runs out this year and Toft steps by the lift needs attention.

· People cycling in a dangerous manner along the seafront and the cliff top - Same problem as Sandbanks Sea front.

· Shelters and seats on the Cliff Top - More seats and shelters are required but Residents worried about these being used by alcoholics and drug users/pushers. One Clifftop shelter destroyed by bad weather 4 years ago has not been replaced

· Parking meters - Parking meters have been delayed by technical and procedural problems. Apparently they fill up with water when there is rain. Amusing point raised in that people pull off the “Not in Use” Yellow stickers on the meters and put money in and then get very upset when there is no sign of a ticket!  DOH! However, ”meters are go” for the end of this month.

· Road and verge cleaning and maintenance & Litter problems - Many Residents complained about the lack of street cleaning esp. leaves and maintenance of the verges. Litter everywhere and many verges destroyed by parking cars.

· Cliff End Hotel adjoining Keviston Court & Normandy Hotel - Usual problems with these two Hotels in that Developers are supposed to be carrying out works/demolition there are failing to do so (probably no money because of the recession) and the sites have become dumping grounds for all kinds of rubbish. What’s David LLoyd up to? No one knows.

· Proposed Drug Management Centre in Lansdowne Road (Crime Reduction Initiative programme) - Many objections raised by Residents and Businesses  in respect of the proposed Centralised Drug Facility at the Lansdowne. One main objection is that addicts will be sent there from all over the country, especially from London. Where will they stay? Will their friends come with them? Who is going to pay for their accommodation? Matter to be debated in the Town Hall on the 8th Dec at 10 a.m. Council is against the proposal, Police are for it.

· Work to turn Holdenhurst Road into a Boulevard - Work is proposed to turn Holdenhurst Road into a Boulevard with centre of the road Pedestrian Islands and Trees. (Sounds like Canford Cliffs proposal??).

· Speeding in Kynveton Road - A mobile speed camera will be made available on non specified days for two weeks

· Budgets - All the above will be subject to budgetary constraints. Suggestions made by Councillors that Residents could take better ownership of problems such as litter clearance and could take responsibility for clearing minor items of rubbish on verges/pavements outside their properties/businesses. Pointed out that Residents could be prosecuted under Health and Safety

6

laws if sweeping of leaves off pavements by residents caused a slippery surface and passers-by fell over.

Canford Cliffs Library Notice Board - TS had met with the Library Manager and it was agreed that the noticeboard would be placed on the wall at the bottom of the library. It would be large enough to display 16 A4 sheets and the library staff will be responsible for putting up the posters. It was cheaper to attach the noticeboard to the wall than to mount it on posts.

Car parking in Whitecliff Road - A proposal to put double yellow lines along the north side of Whitecliff Road had been turned down, but a small length of double yellow lines on the corner of Sherwood Avenue was accepted.

Night economy in Lower Parkstone - There is a need for a taxi rank in Lower Parkstone due to the night economy of Poole being centred in Ashley Cross. Apparently patrons of the Parkstone venues subsequently travel by taxi to Bournemouth in the early hours of the morning. A suitable site for a taxi rank is being discussed.

S106 Transport & Recreational Contributions - In answer to a question from William Mutlow about how much is received and spent in each area, TS commented that this had been asked previously and that there was a document available giving this information. There are different types of contributions ,e.g. Recreation and Leisure, Transport.

The Recreational Contributions have to be spent in the ward or an adjoining one, e.g. a play park may extend into an adjoining ward, although some Recreational contributions could be spent in Poole Park or Upton Park.

Developers query why they should pay Transport contributions which cover other areas in Dorset, but the Council have to stand firm on this ruling. It was suggested that any queries about Transport contributions should be addressed to Steve Dean in the first instance.

Town Green Applications - Branksome Recreation Ground is being processed, although there is a possibility of a Public Inquiry. Baiter and Harbourside Park will not be looked at until Branksome has been decided, but there will be no upgrades or improvements in the meantime.

There being no other AOB, JS closed closed at 8.45pm.

ACTION

CS/JS

ACTION

TS

No

further

action

No

further

action

No

further

action

Date of next meeting: The next meeting is Wednesday 9^th December 2009 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road) NB To be concluded by Mulled Wine and Mince Pies.

Next Area Committee Meeting will be on Wednesday 18^th November at Loch Road Baptist Church Hall

All

All

MINUTES OF THE BRANKSOME, CANFORD CLIFFS & DISTRICT

RESIDENTS’ ASSOCIATION EXECUTIVE MEETING HELD ON WEDNESDAY 14^th OCTOBER 2009 AT 7.30PM IN THE LOUNGE, BRANKSOME ST. ALDHELM’S PARISH CENTRE

PRESENT: Terry Stewart President

John Sprackling Chairman

John Gunton Magazine Editor

Stan Alfert Data Protection Officer

Val Short Minutes Secretary

Cllr Mrs May Haines Ward Councillor

Cllr Neil Sorton ditto

Ken Sanson Chairman, Sandbanks Assn

15 Members/Wardens

Poole Beaches and Coastal Defences: The Poole & Christchurch Bays Shoreline Management Plan Review - Key Stakeholder Group meeting has been postponed to 26th November

RP

Council Tax 2010/11 & Council’s Budget Monitoring report: In the absence of WM, JS reported on the financial reports presented at last night’s Cabinet meeting.

JS said that Cllr Leverett had outlined the assumptions and principles to be observed in the on-going

5

development of next year’s Budget, one of which is that the increase in Council Tax will be levied at no more than 5%.

JS said that he would include the assumptions and principles in the Minutes (see below)

(i) the assumption of an on-going revenue contribution to capital of £1m per annum over the period of the MTFP (Medium Term Financial Plan) subject to work now on-going to review the capital strategy

(ii) to minimise the use of Supported Borrowing Approvals as much as possible further to (sic)

(iii) that Council Tax will be levied at no more than 5% in any given year over the period of the MTFP

(iv) that the balance of released reserves not needed for other purposes may be used to fund one-off costs pressures in 2010/11 subject to Cabinet approving the relevant requests for growth through Stage 2 of the on-going MTFP process

(v) the organisation will avoid building growth into the base budget position for 2010/11 that it could not reasonably expect to sustain over the remainder of the MTFP period.

The latest Council 2009/10 Budget Monitoring report shows a projected year-end surplus of £209k.

There is also a reduction in 2009/10 Capital Programme of £13,395m. This is the result of re-profiling of around £15m to future years (£8m Poole Bridge £6.5m in the schools area and 0.5m of waste strategy). There is no associated Personnel impact.

Chairman’s note: In his note to me WM says “Looking at the original Budget/Revised Budget/Year End Forecast three portfolio areas stand out….”

Children’s Services - Saving of (£353,000 net)

£109,000 Harnessing Technology – Contributions from schools

(£140,000) Statutory priorities Hot School Meals - Re-profiled into 2010/11

(£155,000) Statutory priorities Health and Safety contingency for urgent works - Re-profiled into 2010/11

(£167,000) Primary capital needs analysis, master planning and detailed design - Re-profiled into 2010/11

Local Economy including Transportation - Saving of (£114,000)

Due to a combination of both lower journey numbers and reimbursement rates compared to budget, it is now estimated that the Council will underspend by £114k on the £2.7m Concessionary Fares budget. However the reduction in reimbursement rates is a consequence of the Council removing the cap on

average fares an action that has resulted in a bus operator submitting a capacity claim amounting to £0.5m (this potential liability has not been factored into the forecast and is the subject of further discussions).

Resources - Saving of (£137,000)

As part of the July Council Budget monitoring report it was established that when resources within Service Units are identified as available due to the consequence of changing circumstance, be that due to one-off events or due to lower actual provisions for price or volume increases than was assumed within the base budget, they will be redirected in support the Council’s Medium Term Financial Plan (MTFP).

During the month there has been a further adjustment due to the provision made for energy costs.

WM

ACTION

Poole Partnership: JS reported that he had attended the Poole Partnership Steering Group meeting on 30/09/09.

A review of the Partnership Governance Arrangements is being carried and changes are being recommended which include “increased representation by elected members, non-executive directors and representation across the equality strands.”

During a discussion of the allocation of Poole’s Performance Reward Grant, members of the Steering Group representing the Bournemouth & Poole Primary Care Trust (PCT), Fire & Rescue etc cautioned embarking on any new projects which involved revenue expenditure as they are facing ‘zero growth’ budgets for the forthcoming year.

There was a lively discussion about joint working across the conurbation. Both the Police and the PCT have already combined their resources.

JS pointed out that a joint meeting of Poole and Bournemouth Partnerships in 2007, we were told that the Bournemouth Borough Council and the Borough of Poole had adopted a ‘Convergence Model’ whereby the presumption between the two Councils was that they would always work together unless there was any compelling reason why they should not. He went on to say that he thought there was

5

scope for more joint working but Councillors would need to take the initiative because officers would want to maintain the ’status quo’. Predictably, John McBride took exception to this and pointed to the Multi-Area Agreement, Schools for the Future etc.

In response, JS pointed there has been no progress report from the ‘Jointly Commissioning Building Consultancy Services Working Party’. This was announced at the Cabinet meeting on 10/02/09 but no timescale for this initiative was set out in the officer’s report. He is sure that there are other areas where a similar approach could be adopted. For instance, Libraries etc, do we really need two Heads of Cultural Services?

JS said that members may recall that he mentioned that Comprehensive Area Assessments were being introduced from April 2009 at the Assn’s meeting on 08/07/09. To quote…

By way of background, the new system of Comprehensive Area Assessment introduced from April 2009 requires Local Authorities and other public agencies to account collectively for how well they are doing. An area risk assessment into the prospects for the area and the quality of life for local people forms a key part of the comprehensive area assessment.”

Martin Green (Audit Commission) gave an up-date and said that the results for all Local Authorities will be posted on the website on 10/12/09.

A small task group to include the Chair and representatives of the Borough of Poole, Dorset Police, NHS Bournemouth & Poole, Dorset Fire and Rescue and Poole CVS is reviewing Poole’s Sustainable Community Strategy. suggested that areas which need addressing are…

· Impact of introduction of more personalised care in the area of Social Services

· Un-anticipated ‘baby boom’

· Changes in economy

· Joint working across conurbation

· More emphasis now on sustainability/equalities agenda

· More emphasis now on Social/Community enterprise

Sustainable Communities Act – TS asked for an up-date.

NS replied that Poole and Bournemouth are working together on the Comprehensive Area Assessment which is designed to improve the whole community and improve efficiency and economy. Local govt need to prioritize tasks as there are so many requirements that they are fast approaching an ‘overload’ situation.

TS said that he felt Poole’s response to the Sustainable Communities Act was dominated by elected representatives, whereas this was supposed to be members of the public.

JS

ACTION

Canford Cliffs Village & proposal to plant trees in Haven Road: MH met with Warren Leaver, who is arranging for sketches to be put together showing a total revamp of the whole shopping area, and an initial draft proposal. MH will chase this.

MH/KA

Public Rights of Way:

Westminster Road end of Dalkeith Road – No further developments

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

RD etc

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

JS

Canford Cliffs Play Area: JS said that it is not yet possible to deliver this project owing to the more immediate demands of the time-critical delivery of 22 Playbuilder play area improvements in other wards across the Borough.

Chairman’s Note: £30,000 has been allocated to provide a ‘natural play’ area for young children at Canford Cliffs Chine.

MH

Use of Assn’s Capital Reserve: JG is still collecting ideas for possible use of capital reserve – so far suggestions include an extension to Canford Cliffs Library, art for public display and the sunken garden in Pinewood Gardens.

JS

Public Liability Insurance (PLI) – JS is pursuing.

JS

Mobile ‘Phone Mast, Elgin Road – No further developments

CS

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3. NEW HOUSING DEVELOPMENT

KA reported…

St Ann’s Hospital (Erect two 2-storey buildings on site to accommodate a 12 bed Psychiatric Care Unit and 48 long stay bed spaces. New combined entrance & extensions to existing 1980’s acute ward block. Demolition of 1970 block. Associated car parking, hardstanding & landscaping)– Letter of objection lodged by Assn on 04/10/09.

10 Nairn Road (Demolish the existing house and erect 2 x 4 bedroom maisonettes with associated parking) – Letter of objection lodged by Assn on 10/10/09.

11 Leicester Road (Demolish existing & Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) – Applications refused on 20/08/09.

12 St Clair Road (Construct 2 detached dwellings with associated parking. (Revised Scheme) – Application granted by the Planning Committee at their meeting on 17/09/09.

Other current planning issues

11 Westminster Road

(a) Demolish existing and erect a block of five flats with basement parking.
(b) Demolish existing and erect three detached two storey dwellings with integral double garages – Applications registered on 29/09/09

46-48 Tower Road (Demolish existing houses and erect 14 flats with basement and surface parking)

Application registered on 02/10/09

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Letter of objection registered on behalf of Assn on 03/04/09. Application was expected to be considered at the Planning Committee meeting on 17/09/09 but has been deferred.

19 Torbay Road - no further action until the application is submitted.

10 Wilderton Road (Demolish existing and erect a two storey, five bed detached dwelling with rooms at basement level and in the roof space with dormer and velux windows. A detached double garage with a dormer window (revised scheme). (Topographical survey submitted 14/9/09, as amended by plans received 26/8/09, 30/9/09 and 8/10/09). - To be determined at next Thursday’s Pllanning Committee meeting. Officer’s recommendation is to ‘Grant with Conditions’

21 Wilderton Road (Demolish existing and erect a two storey five bed detached dwelling with integral garage and basement) - To be determined at next Thursday’s Pllanning Committee meeting. Officer’s recommendation is to ‘Grant with Conditions’

7 Ventry Close (Erect a link-detached 3-bedroom dwelling (revised scheme) - ‘Written representation’ appeal dismissed on 23/09/09.

Land adj. 2 Mornish Road

(a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal allowed on 24/07/09.

(b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – Application registered on 29/06/09.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts - Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – Amended plans lodged on 24/08/09.

20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme) –

Application refused on 27/05/09) – Application subject to Public Inquiry (APP/Q1255/A/09/2107902) to be held on 10/11/09 at 10.00am at the Civic Centre.

4-6 Compton Avenue (Demolish existing and erect 2 blocks of flats (10 in total) with basement parking,

bin and cycle stores. (Revised Scheme Block A). Revised plans received 05.02.2008) – Application was registered as long ago as 18/12/07. Most recent posting on BoP planning Application website is a letter from the Agents dated 19/08/08 referring to the outstanding signed Section 106 Agreement which was due to be “issued to Poole Borough Council shortly.” The flats have been largely constructed but it appears that no further work has been carried out on this site since the demise of Ravine Lifestyle. It states at 3.2 ‘Distributions’ of the Administrators’ Progress Report for Ravine Lifestyle dated 21/07/09 that “Clydesdale, the secured lender also had cross guarantees in place over 57 Haven, 4 & 6 Compton, 101 Lilliput and Future 3000. Due to significant shortfalls for the secured creditors in these companies no further realisations were possible for Clydesdale.”

8 Shore Road - BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

ACTION

KA

All

All

5

4. REPORT RE CANFORD CLIFFS & PENN HILL AREA COMMITTEE MEETING - Steph Quinn, Project Co-ordinator, Age Concern Bournemouth, was due to give a short presentation on Project Purple, Poole, which is a new initiative in Poole aiming to provide a range of social and health

improving activities for the over 55’s across the Borough but this was cancelled at short notice.

‘For infomation only’ reports were presented re

a) Playbuilder Improvements to Alexandra Park

b) Prioritisation of Crossing Requests. Report re Pedestrian refuge in Penn Hill Ave to be presented at next meeting.

c) Planning Obligations Funding – Information. TS asked for further information.

ACTION

No

further

action

5. ACCOUNTS TO DATE – JD reported that the total funds at the end of September amounted to just over £34,100.

JD

6. ANY OTHER BUSINESS

.

Noticeboard at Canford Cliffs Library – TS reported that, since the refurbishment of the library the available space for notices, etc was not so good, so it was proposed to provide a freestanding noticeboard the cost of which had originally been £500, but had suddenly become £1,000. There is to be a meeting with Cllr. Atkinson, TS & SA on 10/11/09.

SA commented that, if the Assn is to make a donation towards the cost of the board, this should clearly show some recognition of this. A donation of £1,000 was approved by all present but JS said that he had asked the Canford Cliffs Land Society if the Society might be willing to contribute £500 towards this.

The Axe Factor – JS said that the Daily Echo has launched a campaign called the Axe Factor, looking at the financial pressures on councils and other public bodies and savings they could make. A two page spread looking at Bournemouth Council will appear tomorrow (Thursday), with a similar feature on Poole next week.

The Assn had been asked to put forward suggestions. Suggestions received prior to the meeting included

• Reduce the number of Poole B.C. employees by 5 or 10%. This would be in line with other businesses.
• Avoid employing expensive Consultants. Hopefully there’s enough ‘brain’ power already within P.B.C. to sort out their own problems.
• Reduce the number of the co-ordinators, out-reach workers involved with racial integration etc.
• They could save a lot of money at Hamworthy Outdoor Education Centre. It is losing more money this year than ever before
• There are probably office jobs that could be cut or scaled down (i.e. from full time to part time etc)…but we are not in a position to assess specifics….but given that labour is the biggest ongoing cost scaling to part time is always a way to cut costs without dropping the job…but I doubt they’d entertain that option!

And a plea for a service to be started/restored - removal of weeds from Poole’s pavements. Strong enough weed killers are now banned from our streets (illegal apparently) and weeds can only be removed manually. It is feared that the “streets will get worse and become quite tatty etc!”

TS mentioned cost of cycleways, Penn Hill crossing and public art – none of which are funded by council tax

Peter Dulieu thought that the Poole News was a waste of money, but that NS said that the cost is now being partially offset with advertising and commented that residents appreciate knowing how their money is being spent.

Roy Pointer thought that we should challenge the rise in council tax. No justification for increase in the current economic climate. Significant savings could be made by having single units for several large depts.(e.g. IT) for the whole conurbation. MH commented that this could create problems of confidentiality for the two authorities.

Town Green Application for Whitecliff Recreation Ground and Baiter Park – This was registered by Parkstone Bay Assn (PBA) with the Council on 09/07/09. PBA would welcome the Association’s support

5

for this application.

JS said that the Branksome Rec application is to be concluded first because it was the first to apply.

This will almost certainly go to a formal inquiry and the estimated cost is £25,000.

The Open Spaces Society believe that the Town Green status would NOT prevent the present maintenance regime or enhancements to improve public enjoyment of the open space but this is based on the opinion of Paul Clayden (Open Spaces Society 2007) and has no weight in law.

TS said that he had discussed this with Cllr Don Collier as it is a Licensing Committee decision. There have been other applications for Town Green status. There is a three month delay from submission of the application which creates fears of a hidden agenda. DC has promised to arrange for clear guidelines of how this type of application will be processed.

TS went on to say that we should try to protect parks and open spaces and would therefore support other Residents’ Associations, if asked to do so. It was agreed to support PBAs Town Green application for Whitecliff Recreation Ground and Baiter Park in principle, although it was felt that there were higher priorities for the Council to resolve first, not least next year’s Budget.

If the Poole Town Football Club (PTFC) Stadium is built on Branksome Rec it will be in breach of Policy L9 of the Poole Local Plan. Local residents are forming an Branksome West Residents’ Association. There is to be a special Planning Committee meeting on 26/11/09 at Lighthouse to determine the PTFC application. One compromise being suggested is that 17% of Branksome Rec should be allocated for the Stadium and 83% given ‘Town Green’ status.

6 St Osmonds Road – Rose Rogers believes that this property has been sold to Dave Wells. There appears to be lots of young people there which is causing local concerns. RR said that Andy Dearing, the Head of Planning Enforcement is investigating.

There being no other AOB, JS closed closed at 8.45pm.

TS/SA

ACTION

No

further

action

Date of next meeting: The next meeting is Wednesday 11^th November 2009 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)

Next Area Committee Meeting will be on Wednesday 18^th November at the Civic Centre.

All

Agenda Item

Minute

Comment & Action Agreed

Apologies

Wendy Herring – Broom Road Residents Assoc.

Minutes of last meeting

Principal Elevation

Tour of Inspection

ST disappointed with attendance. Good feedback from those who did attend taking the opportunity to discuss decisions made on various sites.

Ward Walks

ST informed the group that any issues (planning or otherwise) in the Ward need to be discussed with the relevant Ward Councillors so that they can be included in the Ward Walk on 14^th Oct. ST focused on being proactive in the Borough rather than reactive.

Planning Charter

Consultation Process

Pre-Application Advice

RP questioned the delay in the pre-application advice appearing on the website because meeting minutes had to be agreed by the applicant and officers.

Post Pitt Review

ST & SPL thanked the group for those who took part in the review.

Once it has been set up an email will be sent confirming this with a link to the page.

ST to discuss with Agents & Developers at next meeting about their Agenda & Minutes being available online.

ST to provide guidance on Permitted Development. RTG to progress and feedback.

If the attendance is low in the future, ST mentioned the possibility of including Officers and other key stakeholders.

Future dates are to be arranged, using the positive feedback from those who did attend.

DC applauded initiative by ST.

KB highlighted that the Ward Members need to be more conscientious about their areas.

AD suggested the Ward Walk merge with the Safer Neighbour Audit to save on resources.

ST is working on a draft, which he plans to bring to the next meeting.

ST to look into separate Committee option for Thistle Hotel application.

ST agreed to chase the approvals regarding minutes, if not provided on time he may consider a bullet point system being introduced.

ST meeting with IDeA on 1^st Oct. The Report will be available in due course.

Planning Wam

ST has agreed the procurement of the system upgrade which will include a measuring tool.

ST informed the group that a Tracker bar would be operational in the new system, which would require regular updates from Officers and allow the public to follow the progress of applications.

ST has suggested the use of free software from the internet to use as a measuring tool until our system is upgraded. KP looking into this.

The Group was pleased to hear that the software would also enable automatic update info to be sent to anyone who registered an interest in an application.

Consistency of Planning Decisions re: Trees

RP raised the question regarding the proximity of Trees for specific sites and the perceived inconsistent advice. Russ Fisher – Senior Arboricultural Officer gave the group an overview of what is expected of an Arboricultural Officer relating his work to the British Standards. Taking into account Root Protection Areas and Canopy Spreads.

RG highlighted that specific applications are not usually discussed in these meetings.

ST has agreed to look into the way the tree report is formulated.

DC questioned the knowledge available for the maintenance of trees and suggested advice is offered.

Council / Planning Newsletter

ST pointed out that what had originally been suggested as a Council Newsletter has now turned into a Planning Newsletter.

ST refers to a successful newsletter introduced at High Wycombe.

It was decided to set up a group to manage the project. The Group volunteered Terry Stewart as representative

ST highlighted that his resources are limited and will ask the trainee planning officers to put together initially one issue, with the creative help of SB.

A copy of the High Wycombe newsletter is available at the following link: http://www.wycombe.gov.uk/site Pages.asp?step=4&contentID =536&categoryID=3618

Terry Stewart has since accepted and the group agreed to a quarterly newsletter.

Res Assoc Database

The Council have met with Poole Partnership to discuss a way forward with regard to providing Resident Associations details on the Borough of Poole website. Under discussion were Data Protection issues, the need for consistency across the Borough and a set of standards for inclusion in the list.

KB & AD highlighted that their Associations were based on donations rather than membership and therefore one of the standard criterion should not be whether or not there is a membership fee.

All groups will have the opportunity to register their details, specifying whether they are disclosed online and SPL recommended that Associations register their information on the Poole Partnership website which has an area set aside specifically for this purpose.

Town & Village Greens

RG asks; due to the Branksome Rec application are recreation areas, town and village greens under threat?

ST commented that Towns and Village Greens are separate to Recreational Spaces and that development of such areas comes under the Policy of the area. Designation of a Village Green is not covered under Planning Legislation.

Householder Appeals Service

New procedures for dealing with Householder Appeals were introduced earlier in the year.

The decision of the appeal will be determined by the initial application paperwork. There is now no option to write with further representations by the Applicant, Local Planning Authority or Third Parties. Attached is a bullet point presentation of the new procedure.

Planning Committees

RG questioned the coloured voting cards for the colour-blind.

Some requests were made for the votes to be recorded.

The layout was also in question with regards to seeing the voting cards.

ST proposed that he will ask Democratic Services to put a Y, R & G on the cards so there is no confusion.

DC focused on the fact that a Councillor is elected to represent the Ward not a few. Ask your Councillor if you want to know their vote.

ST informed the group that the layout had changed to improve the service for all parties involved.

Flood Risk

DC & KB brought up concerns.

ST has instructed consultants report. A November draft will be provided which will include a section on How We Defend Poole.

Amendments by Applicants before Planning Decision

ST highlighted how he has to achieve ‘speed’ with Government Targets.

DC questioned the veracity of some applications

ST commented that long drawn out applications eventually look nothing like the original nor comply with amended regulations and in these cases should be withdrawn and refreshed for a new application. ST also highlighted that the Officers are constrained by time limits on applications, due to Government targets that are non-negotiable.

ST informed the group that judgements need to be made against the guidance notes on invalid and valid registrations. A specialist will then look into the specific areas of an application, where further information is required to determine the application.

AOB

KB raised Night Flight noise over Broadstone

D-day Plaque has now arrived back in Poole, renovated.

DC spoke to Annette Brook & Bmth Airport and was assured that there were no additional night flights.

ST also pointed out that this issue is not a general Planning issue where the impact is not part of a Planning application.

A new location has been agreed to improve its longevity.

DC thanked ST for his efforts with the renovation. ST explained that Jane Stewart of Planning and Regeneration had also been part of the solution and the group acknowledged her efforts.

SB to send DC a copy of the Renovation Report.

Date of Next Meeting

Wednesday 25^th Nov 2009 – 2pm – 4.30pm, In Room 133, Civic Centre

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed NS & MH and all those present, especially those attending for the first time.

Apologies: Apologies received from Terry Stewart, John Defty, Keith Alcroft, John Gunton, John Fox, Roy Pointer & Ken Sanson, Chairman, Sandbanks Assn

ACTION

BY

Accuracy: JS said that he would sign the Minutes as a true and accurate record of the meeting held on 12 August 2009.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

1. Quayside (former) Dolphin Quays development – No new developments

2. Poole Pottery factory buildings in Sopers Lane – ditto

3. Former Poole Pottery & Swan Inn site – ditto

4. Quay Thistle Hotel site – ditto

5. Old Orchard House. 39-61. High Street – ditto

JS

Planning Enforcement, TPOs/Tree replacements – update:

75 Canford Cliffs Road – Removal of fence and re-instatement of the boundary wall at the newly created entrance to be completed by 15/08/09. JS to ask Cllr Mrs Deas if she will follow up.

Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2108355 ) The deadline for statements/representations is 28/08/09.

2 Compton Avenue & 93 Lilliput Road - A number of breaches of Planning Conditions in relation to Application No: 06/11668/007/F have been highlighted by the LPA.

51 Chaddesley Glen - A new planning application has been requested due to noticeable alterations to the double garage located to the rear of the property. The Agents had asked for the proposal to be treated as a minor amendment to that previously approved on 27/12/07.

15A Westminster Road – Enforcement appeal dismissed and compliance with the following conditions required by 03/10/09 (i.e. three months from the date of Planning Inspector’s Decision letter (03/07/09)

Lower both the railings and the fence adjacent to a highway to 1 metre or remove them in their entirety.

19 Mornish Road – Tree replacement has not been carried out and it appears that there is no will to do so. The Local Planning Authority’s Planning Notice Log reads “Barrington Homes. Court July/August 2008. Both directors pleaded guilty and accept caution + paying our costs which include new tree. £3,500k” RP to raise this as a general point under AOB at the next meeting of the Community Working Group on 30/09/09.

CD

Progress re Sir Michael Pitt’s recommendations following independent report into the control of development at the Borough of Poole: The Head of Planning & Regeneration provided an up-date on the key actions taken in relation to Sir Michael Pitt recommendations at the Council Efficiency and Effectiveness Overview & Scrutiny Committee meeting on 03/09/09.

JS said that he would include a note of the key actions taken in the Minutes – see below

1^st recommendation: That senior Officers review the Council’s Risk Register and ensure that ‘the

6

likelihood of the risk’, ‘the impact of the risk’ and ‘the mitigating actions’ relating to Development

Control, unlawful behaviour and damage to the reputation of the Council are given appropriate priority and that this aspect of the Council’s corporate governance is considered regularly by top management and Planning Services.

A robust risk register with clear mitigation is now in place.

2^nd recommendation: Senior Members and Officers should redouble their efforts to explain Council planning policy and the reasons for their advice and decisions. This should be backed up with a rolling communications strategy developed by Officers.

· Member Hotline installed 01.04.09

· Cessation of non-availability of Planning Officers before 1430 from 07/04/09

· Customer Services and Communications Team engaged in service provision and training. Training planned for 06/08/09

· Pre-application discussions uploaded onto web at the point of an application being received 08/06/09

· Communications Strategy - Internal - Questionnaire and fact finding commenced

· Communications Strategy - External

· Head of Planning and Regeneration attended AGM of Branksome Park and Canford Cliffs Resident’s Association 02/05/09 and Broadstone Resident’s Association AGM on 21/05/09

· Community Working Group that includes Resident’s Associations formed 13.05.09 Further meetings scheduled for 08/07/09, 30/09/9, 25/11/09, 20/01/2010, 10/03/2010.

· Developers and Agents Working Group formed 25/06/09. Further meetings scheduled for 07/10/09 and 03/03/2010

· Working with Resident’s Association on ‘Place checking’ and character assessment

· Ward Walks initiative commenced 13/05/09 with Autumn and Spring dates of 14/10/09 and 14/04/10 scheduled

· Planning Charter initiated and draft completed for consultation in September.

· Strategic Development Team Concept initiated 19/06/09. Service Unit Head to attend Project management Group, Asset management Group and RTC Strategy group to ensure Corporate Projects are engaged with at an early stage

· Operational Development Team concept initiated 19/06/09. Points of Contact with units to be established and monthly meetings scheduled to ensure operational projects are brought to the attention of the Planning and Regeneration Unit at an early stage.

· Pilot scheme for Planning Committee to be live on the world wide web

· Improve communication with all stakeholders by upgrading the existing Planning Applications search website. This will include application tracking, notification of applications in any pre-defined area. If early November deadline missed earliest likely date for implementation is March 2010.

· Concerns by ICT & Customer First re resource capacity/lack of integration with single log on vision and GIS mapping project and benefits analysis

· ‘Place shaping for Poole’ Seminar – Scheduled for 06/11/09 IDeA and PAS to be invited to help

3^rd recommendation: The Council should accelerate the planned remodeling of the membership of its Planning Committee and/or Cabinet in order to strengthen the Planning Committee’s independence and comply fully with the advice of the Audit Commission contained within the Corporate Assessment 2008.

• Training completed 09/06/09 and all Member training organised for 11/08/09

Although it was recommended that Cabinet members should not sit on the Planning Committee, Cabinet members continue to sit as susbstitutes. At the Planning Committee meeting on 27/08/09, two of the seven members were Cabinet members.

4^th recommendation: The Council should review the standing of the Planning Committee within its political structure and invite the independent Panel on Members Allowances to more fully recognise the responsibilities and workload of Chair and Members.

· The Annual Council considered nominations to Planning Committee at its Full Council meeting on 12/05/09

· At member level, the issue of Members Allowances has been considered inappropriate to pursue in an Economic Recession and will be re-visited in 2011.

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5^th recommendation: The Council should review the way minutes of the Planning Committee are presented and when decisions are not unanimous, a record should be kept of Councillors abstaining and voting for and against the motion.

· The Head of Planning & Regeneration has recommended in consultation with Chair/Vice Chair Planning, Solicitor to the Council, Democratic Services and the Communities Working Group that a pilot scheme of showing a red, green or amber card at the point of vote to record whether the member is voting for, against or abstaining from the motion. Trialled 18/06/09. This has been seen by all parties to be a favourable compromise to the recommendation of a recorded vote and does not require a change to the constitution. Committee members can request a record of the votes.
• ‘The Head of Legal and Democratic Services has considered this issue and at present sees no reason as to why the style to the Minutes of the Planning Committee should be changed.

The Head of Legal and Democratic Services’ decision is disappointing in view of the problems arising from the 7 Excelsior Road case which was referred to the Local Government Ombudsman.

6^th recommendation: Given the challenges within the Borough, the Council should commission a comprehensive review of its arrangements for controlling development conducted by an experienced, senior and qualified Planning Officer. The terms of reference of the review should take into account the contents of this report.

• Awayday 31/03/09 with the Planning and Regeneration Unit to discuss Development Management and ‘place shaping’.

• Awayday 20/04/09 with Team Managers to discuss accommodation, personnel issues and business plan

• Regeneration Project Manager to be temporarily employed for 12 months from 07/09/09.

• Masterplan refresh to reconcile conservation/regeneration tensions of the public. The ‘narrative of the town’

• Design Forum initiative for sensitive schemes initiative commenced 12/05/09, with the aspiration of a cross boundary forum and commencement date of 01.09.09. Meeting taken place with Bournemouth Borough Council and the principle agreed.

• High quality design guidance project initiated 12/05/09 to update the design guidance

• Tour of Inspection for members initiative scheduled 16/09/09

• New software system live date 02/02/09

• Engagement of I&Dea to assist in executive/political understanding of Place Shaping as part of a tailored peer review through mixed forums and workshops. Peer Review dates 15-17/07/09. Report expected 01/09/09. Follow up visit programmed 02/09/09

• Key activities schedule commenced

• Formal presentation to Efficiency and Effectiveness Overview and Scrutiny Committee 03/09/09

7^th recommendation: That the Administration seeks an urgent and permanent resolution to the on-going disagreements within the Group.

• Issue has been addressed by the Conservative Group

Both Cllrs Mrs Carole Deas and David Gillard are qualified to sit on the Planning Committee but they are now ‘Independent’ and, unless more ‘Independent’ candidates are elected in May 2011, they are not eligible to sit on the Committee because of the requirement to maintain political balance.

The Council nominated the Council Efficiency & Effectiveness Scrutiny Committee to oversee the implementation of the Action Plan following Sir Michael Pitt’s report and the Head of Planning & Regeneration up-dated Members on this at the Committee’s meeting on 03/09/09.

Poole Beaches and Coastal Defences: Roy Pointer has kindly agreed to attend the Poole & Christchurch Bays Shoreline Management Plan Review - Key Stakeholder Group meeting on 28/09/09.

Chairman’s note: Due to delays in the programme the meeting will now be held on 9th November by which time the draft Shoreline Management Plan document should be available.

RP

Council Tax 2009/10 & Council’s Budget Monitoring report: JS reported that the Budget for 2010/11 and MTFP for 2010/11 to 2012/13 is to be reported to Cabinet at it’s next meeting in October 2009.

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Some residents are very concerned about a likely large increase in household tax, especially people in certain parts of the ward who are on fixed incomes.

NS commented on increasingly tough times due to the current economic climate. Portfolio Holders were meeting with Heads of Service to discuss possible economies, ahead of the October/November Cabinet meeting. Savings already made, which include two positions in the Planning Dept. not filled, had been offset by £¼m in costs for an additional nine children taken into care.

WM suggested that, when looking at the Medium Term Financial Plan, the Council should consider ‘zero’ budgeting and there was a need to make hard choices. This month’s report predicts a slight surplus at the end of year, but this is achieved by the use of £3.8m held in un-earmarked reserves. WM felt that just moving around large sums of money on paper, disguises the true state of the Council’s financial position.

WM

Poole Partnership: JS reported that last night’s Cabinet approved the Performance Reward Grant Allocation Process. Consideration of potential priorities for such funding will be considered at the Poole Partnership Steering Group meeting on 30/09/09.

The Poole Partnership Governance arrangements and structures are currently being reviewed in the light of the good practice guidance from the Audit Commission. Proposals are to be presented to the next Steering Group meeting on 29/09/09 which will seek to deal with the two way communication about the Partnership and the roles of the Performance Management Group and the Steering Group and will include the need for a communication strategy and for the Steering Group to be more widely representative as well as a more clearly defined role of the Performance Group.

On the communication theme, a revised website is now operative and Poole Partnership are seeking to include more regular Partnership articles in Poole News as well as the current use of press releases and various forums and community engagement.

JS

Canford Cliffs Village & proposal to plant trees in Haven Road: MH reported that the Christmas Lights would be switched on, with refreshments and entertainment, at 5.30 – 6.00 pm on Friday 13^th November.

This will be preceded by carols in the afternoon by Lilliput 1^st School.

KA

Public Rights of Way:

Westminster Road end of Dalkeith Road – No further developments

Buccleuch Road to Lakeside Road – ditto

Bessborough Road – ditto

Ray Wylde asked why no progress was ever reported. SA said that, in spite of numerous calls to the relevant dept. no progress had been made, as each time he ‘phoned, he spoke to a different member of staff, all of whom said they would look into it, but then never called back.

Chairman’s note: SA has since received a note from the Technical Administrator, Transportation Services to say that the path from Buccleuch Road to Lakeside Road is actually already adopted highway, thus it actually has a higher status of protection than a public footpath/bridleway.

He goes on to say “It is still possible to add the path to the definitive map, but it would not be high on the council’s ‘to do’ list because with its current classification it is already safeguarded against development/encroachment, etc..”

RD etc

Possible Charitable Status for Assn: JS has still to set up a small Sub-Committee to look at this.

JS

Canford Cliffs Play Area: MH & NS explained that the Council could only provide so much funding for the play area, so the Canford Cliffs Land Society (CCLS) had agreed to ‘top it up’. CCLS had spoken to mothers in the area and a petition had been raised. The decision that there is a need for a play area was taken at an Area Committee Meeting. The play area will take up only a small area of the green.

CD

Use of Assn’s Capital Reserve: No new developments

JS

Public Liability Insurance (PLI) – JS is pursuing.

JS

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3. NEW HOUSING DEVELOPMENT

In KA’s absence, JS reported…

7A Bury Road (Demolish existing and erect replacement two storey dwelling with basement (Revised Scheme) – Application granted by Planning Committee on 27/08/09. Peter Viney is meeting up with the Head of Planning & Regeneration tomorrow to discuss the conduct of the Planning Committee meeting.

31A Western Avenue (Demolish existing and erect replacement two storey dwelling with basement (Revised scheme) - the appeal against the Council’s refusal to grant these applications was allowed by the Planning Inspector on 27/08/09. The objectors may be meeting up with the Head of Planning & Regeneration tomorrow to discuss the implications of this decision in relation to future applications in the Branksome Park Conservation Area.

11 Leicester Road (Demolish existing & Outline application to erect a 59 bedroom care home (class C2) with associated parking (15 spaces), bin & cycle store (revised scheme) – Applications refused on 20/08/09.

Land adj 1 Over Links Drive (Sever land and erect a new detached house (Revised Scheme) – Letter of objection registered on behalf of Assn on 03/04/09. Application was expected to be considered at the Planning Committee meeting on 17/09/09 but has been deferred.

12 St Clair Road (Construct 2 detached dwellings with associated parking. (Revised Scheme) – Application is to be determined by the Planning Committee at their meeting on 17/09/09 (Evening)

Other current planning issues

19 Torbay Road - no further action until the application is submitted.

10 Wilderton Road (Demolish existing and erect a two storey, five bed detached dwelling with rooms at basement level and in the roof space with dormer and velux windows. A detached double garage with a dormer window. (Revised scheme) – Application registered on 30/07/09.

7 Ventry Close (Erect a link-detached 3-bedroom dwelling (revised scheme) - Subject to ‘Written representation’ appeal (APP/Q1255/A/09/2102722) The date for final comments

from the appellants and LPA was 29/06/09. The date of the site visit has yet to be announced.

Land adj. 2 Mornish Road

(a) Conservation area application to erect a 5-bed detached house with integral garage, access from Mornish Road (Revised scheme) – Appeal (APP/Q1255/A/09/2098623) allowed on 24/07/09.

(b) Erect a 5-bed detached house with attached garage, access from Mornish Road. (Revised Scheme) – Application registered on 29/06/09.

Canford Cliffs, Promenade 2 (a) Construction of 18 new beach huts - Application No: 08/24380/005/F & (b) Conservation Area application to demolish 8 beach huts (nos 99-106) adjacent to Canford Cliffs Chine. Application No: 08/24380/007/U The applications were registered as long ago as 22/01/08 &13/02/08 respectively. MH will keep the Assn advised of any further developments.

19 Sandbourne Road (Demolish existing and erect 5 apartments over 3 storeys with basement parking and associated cycle and bin store) – Amended plans lodged on 24/08/09.

20 Balcombe Road (Demolish existing and erect 3 detached houses (Revised Scheme) –

Application refused on 27/05/09) – Application subject to Public Inquiry (APP/Q1255/A/09/2107902) to be held on 10/11/09 at 10.00am at the Civic Centre.

4-6 Compton Avenue (Demolish existing and erect 2 blocks of flats (10 in total) with basement parking,

bin and cycle stores. (Revised Scheme Block A). Revised plans received 05.02.2008) – Application was registered as long ago as 18/12/07. Most recent posting on BoP planning Application website is a letter from the Agents dated 19/08/08 referring to the outstanding signed Section 106 Agreement which was due to be “issued to Poole Borough Council shortly.” The flats have been largely constructed but it appears that no further work has been carried out on this site since the demise of Ravine Lifestyle. It states at 3.2 ‘Distributions’ of the Administrators’ Progress Report for Ravine Lifestyle dated 21/07/09 that “Clydesdale, the secured lender also had cross guarantees in place over 57 Haven, 4 & 6 Compton, 101 Lilliput and Future 3000. Due to significant shortfalls for the secured creditors in these companies no further realisations were possible for Clydesdale.”

8 Shore Road - BPCCRA will continue to monitor possible tree work application. An entrance has been created on the Haven Road side of this property.

60A Kings Avenue (Tree Replacement Notices to replant 3 Scots Pines) – Confirmation awaited that the Council’s Arboriculturist visited both 60 and 60a to check tree issues and that letters sent to the owners requesting planting under Treework/Planning conditions.

KA

All

4. ACCOUNTS TO DATE – In the JD’s absence, JS reported that funds at the end of August amounted to approx £34,230.

JS said that JG has been in touch to say that he is hoping that the Autumn 2009 magazine will be ready for distribution by Friday 16 October.

JD

JG/JS

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5. ANY OTHER BUSINESS

Mobile ‘Phone Mast, Elgin Road – Chris Stracey Had spoken to a Surveyor (Richard Dunk of Tyco Electronics UK Infrastructure Ltd) at the Pottery Road/Elgin Road mast site who had informed him that Vodaphone are carrying out a national survey of all masts as they need more powerful ones. It is possible that he will be in contact with the Local Planning Authority in the coming weeks about replacing the existing masts with taller ones.

Chairman’s note: Depending on these discussions any pre-application consultation that may result will include the Residents Associations.

Private sewers – Mrs Shirley Critchley raised a question about sharing the cost of clearing a blockage of drain where this is connected to a private sewer. Following an emergency problem with the private sewers shared by seven properties in Links Road, Mrs Critchley had paid Wessex Water in advance to do the repairs, she had subsequently been re-imbursed by all except one of the other residents. In this instance, the amount outstanding was small, but Mrs Critchley was concerned that there could be a serious problem in the future if a large amount was involved. It was suggested by members that Mrs Critchley could contact the Small Claims Court, or the Land Registry as the shared responsibility would be in the Deeds. From 2011, water companies will be responsible for private sewers, but most probably costs would be passed on.

There being no other AOB, JS closed closed at 8.20pm.

CS

No

further

action

Date of next meeting: The next meeting is Wednesday 14^th October 2009 in the Main Hall at Branksome St Aldhelm’s Parish Centre (Entrance via Lindsay Road)

All

1. APOLOGIES AND ACCURACY OF MINUTES

JS welcomed NS & CD and all those present, especially those attending for the first time.

Apologies: Apologies received from Michael Bond, Stan Alfert & Ken Sanson

ACTION BY

Accuracy: JS said that, subject to this amendment, he would sign the Minutes as a true and accurate record of the meetings held on 08 July 2009.

2. MATTERS ARISING

Poole Pottery/Old Orchard/Quay Thistle Hotel sites update: JS reported that…

1. Quayside (former) Dolphin Quays development – The empty property rating legislation changed from 1 April 2008 to remove exemptions and discounts from empty property after the initial rate free period. From 1 April 2009 the de minimus threshold was amended from £2,200 to £15,000 meaning any empty property with a rateable value less than £15,000 is exempt. However, this legislation only applies to properties on the rating list. The owners of Quayside are liable for empty property rates on any of the units that are on the rating list i.e. the 5 units on the ground floor and those on the first floor if they are empty after the initial rate free period. Currently only one unit is actually empty and the owner is being charged accordingly. The remaining empty retail units are also just shells and therefore, not rateable.

2. Poole Pottery factory buildings in Sopers Lane – No further developments

3. Former Poole Pottery & Swan Inn site – The Eileen Soper Illustrated World, featuring the work of author Enid Blyton’s celebrated illustrator Eileen Soper is due to open at the Swan Inn site by the end of this week, August 14.

4. Quay Thistle Hotel site – Letter of objection lodged on behalf of Assn on 03/08/09.

5. Old Orchard House. 39-61. High Street – JS has asked Mike Randall, Vice-Chairman of Parkstone Bay Assn to put a question at the next Hamworthy East & West, Poole Town Area Committee meeting on 09/09/09 about the current ’state of play’ in relation to the Public Work of Art at Old Orchard Plaza (Described in report by Head of Transportation Services presented at the Area Committee meeting on 09/07/08 as ‘Installations Space’ to house small-scale performances of musicians/street entertainers. Serve as an exhibition space for local artists’ temporary public art. To exist as an attractive feature in the public realm when not being used for other activities.) TS referred to the Public Art at the Penn Hill/North Lodge junction and said that he thought this was due to be formed of two pieces, one at the Penn Hill junction and the other at the Archway Road/Bournemouth Road junction. JS said that he recalled that this was stated at the Canford Cliffs & Penn Hill Area Committee meeting in March 2008. JS said that he would follow this up.

JS

Planning Enforcement, TPOs/Tree replacements – update:

75 Canford Cliffs Road – Removal of fence and re-instatement of the boundary wall at the newly created entrance to be completed by 15/08/09.

Bella Rosa, 37 Haven Road – Retrospective application to erect glass screens to front and side of decking at front of property was refused on 03/07/09. Planning Enforcement to pursue?

2 Compton Avenue & 93 Lilliput Road - A number of breaches of Planning Conditions in relation to Application No: 06/11668/007/F have been highlighted by the LPA.

1

51 Chaddesley Glen - A new planning application has been requested due to noticeable alterations to the double garage located to the rear of the property. The Agents had asked for the proposal to be treated as a minor amendment to that previously approved on 27/12/07.

CD

Progress re Sir Michael Pitt’s recommendations following independent report into the control of development at the Borough of Poole:

The draft report, following the IDeA Peer Review, is likely to be available at end of this month.

Stephen Thorne is to present an update on Sir Michael Pitt’s recommendations at the next Council Efficiency and Effectiveness Overview and Scrutiny Committee meeting scheduled for 03/09/09.

Next Community Working Group Meeting to be held on 30/09/09.

A discussion took place over the issue of whether or not Borough-wide concerns could be discussed at Area Committees. This follows the decision by a Legal & Democratic Services officer not to allow a question from Terry Stewart on he IDeA Peer Review and Sir Michael Pitt’s recommendations. NS stated the Terms of Reference for Area Committee Meetings are that matters discussed must be pertaining to Ward or groups of Wards only.

Chairman’s note: I’ve checked out the BoP website and Appendix 10 of the Constitution and the two references to Area Committees seem to be contradictory. I’m seeking clarification.

JS

RP

Poole Beaches and Coastal Defences: Roy Pointer has kindly agreed to attend the Poole & Christchurch Bays Shoreline Management Plan Review - Key Stakeholder Group meeting on 28/09/09.

RP

Council Tax 2009/10 & Council’s Budget Monitoring report:

JS asked NS if the 1st Draft of the Medium Term Financial Plan 2010-2013 would be presented at the Cabinet meeting on 08/09/09 but NS thought that this was unlikely.

JS said that, in an article in yesterday’s Daily Echo, Cllr Leverett is quoted as saying ““Regrettably there’s going to have to be council tax rises above the rate of inflation,” This is even before this year’s Budget round has begun.

JS reported that £1,082,446 has been cut from Poole’s Growth Point Capital Grant allocation for 2010 to 2011

JS also reported that Dorset, Poole & Bournemouth have been chosen as one of 13 areas to pilot a new initiative, the ‘Total Place project’, to identify how local public agencies can better work together to deliver front-line services more efficiently.

NS said that there is pressure on the budgets of all local authorities and initiatives such as Multi-area agreements was to make the money go further.

JS reported that a ‘Matter for decision’ at the Cabinet meeting on 08/09/09 is to consider continuing Membership of the Dorset Camera Partnership and its financial implications.

NS pointed out that the purpose of cameras is to cut the rate of accidents and injuries on the roads, not to raise revenue. Peter Dulieu added that the money raised by fines goes to the government, but can be given back to local authority, if road safety can be improved.

WM

Poole Partnership: JS reported that the Poole Partnership Performance Management Group (see below) met on 05/08/09 and their recommendations will be considered by the Poole Partnership Steering Group on 30/09/09 (1600-1800 Committee Suite, Civic Centre)

Richard Dimbleby - (Co-Chair) Poole Partnership
Brian Leverett (Cllr) - Borough of Poole
Adrian Crook - Dorset Fire and Rescue
Adrian Dawson - NHS B/mth & Poole

Cathy Riordan - Jobcentre Plus
Christopher Beale - Poole Council for Voluntary Service
David Luckhurst – Government of the South West
Debbie Hillier - NHS B/mth & Poole
Lynn Hart - Dorset Police
Martin Hiles - Dorset Police

1

Richard Bristow - Poole Citizens Advice Bureau
Sarah Hughes - Learning and Skills Council
Stuart Dickie - Job Centre Plus
Sue Farrell - Learning and Skills Council
Trish Taylor - Learning and Skills Council (Dorset & Somerset)

TS informed the meeting that the Sustainable Communities Act permitted local community panels to put forward to the local council schemes for improvements. TS was concerned that Poole’s local panel had only three members which had been asked to consider six proposals. JS said that he would distribute with the Minutes the report to the Full Council meeting held on 20/07/09 on the ‘Recommendations arising from the joint meeting held between the Sustainable Communities Act Working Party and Local Panel on 13 July 2009′.

TS expressed the view that there is very low awareness amongst Poole’s residents of the activities of Poole Partnership and a lack of publicity and low contact with the forum it is meant to be representing. JS suggested an article in the Autumn 2009 BPCCRA magazine might be appropriate.

Chairman’s note: I have sent a note to Richard Dimbleby suggesting that this is something we might address at the next Steering Group meeting on 30/09/09?

TS also feels that, in my capacity as the Steering Group representative for Residents’ & Tenants’ Assns and Community Groups, I represent all tenants and residents in Poole, but I have “little contact or two-way information flow with Poole tenants”. I know that this challenge is not peculiar to me but to all of Poole’s Service Units and is currently being addressed, with her limited financial resources, by Sue Newell, Poole Council’s Improvement and Policy Officer - Equalities.

JS

RD

Canford Cliffs Village & proposal to plant trees in Haven Road:

KA reported that he had met Warren Leaver last week and reported that the council are undertaking the tree planting in Canford Cliffs Village.

As regards the recently erected Bollards at Ravine Road end of service road behind row of shops in Haven Road between Ravine Road and Maxwell Road, NS stated that the bollards are on private land and there is a notice displayed to that effect.